Privacy Policy

At The Institute For Responsible AI, we are committed to ensuring user privacy and the responsible use of data protection practices.  

This Privacy Policy outlines how we collect, use, and secure personal information in connection with our services.  

1. Information We Collect  

The Institute For Responsible AI collects limited personally identifiable information (PII) necessary to provide and support its services. Specifically, we may collect:  

User Name  

Email Address  

Conversations and messages  

This information is utilized for authentication, user identification, support, and enhancing product performance. Additionally, The Institute For Responsible AI may log conversations taking place within its platform (e.g., chatbot interactions in Teams, WhatsApp, or web interfaces). These logs could contain user-submitted content that may inadvertently include PII. We strongly advise users to avoid sharing sensitive personal information (such as government IDs, medical records, payment details, etc.) through The Institute For Responsible AI interfaces.  

2. How We Use Information  

We use the information we collect to:  

Provide access to The Institute For Responsible AI platform and associated services  

Personalize the experience for authorized users  

Monitor system usage, performance, and security  

Analyze aggregated conversation logs to improve system capabilities and accuracy  

Offer support and troubleshoot issues  

3. Data Retention  

Name and email address are retained for as long as the user account is active or as needed to provide services. Conversation logs are stored in The Institute For Responsible AI cloud environment and may be retained for auditing, quality assurance, and service improvement purposes.  

We do not sell or share personal information with third parties for marketing or advertising purposes.  

4. Data Security  

We employ administrative, technical, and physical safeguards to protect information from unauthorized access, disclosure, or destruction, reinforcing our commitment to data protection. This includes encryption, access controls, and secure storage practices. However, no method of transmission or storage is 100% secure. We encourage users to refrain from sharing sensitive PII through the platform.  

5. Your Responsibilities  

Users are responsible for:  

Complying with organizational policies and applicable laws when using The Institute For Responsible AI services  

Avoiding submission of sensitive personal information through the chatbot or other systems  

Informing their organization’s administrator if they believe their data has been mishandled  

6. Data Access and Deletion  

Organizations may request access to or deletion of user data by contacting The Institute For Responsible AI support. Requests must originate from verified administrators or data protection officers.  

7. Changes to This Policy  

We may update this Privacy Policy periodically. Changes will be posted on our website with an updated "Effective Date." Continued use of the platform after such changes signifies acceptance of the updated policy.  

8. Contact Us  

If you have questions or concerns about this Privacy Policy or our data practices, please contact us.